Job Vacancy

Does writing an email to prospective hiring managers for your job application seems daunting to you? You are not alone! It looks more complex when most of the recruiters are currently hiring virtually post the pandemic. If as a fresher you need a clear direction on how to write a professional job application email to grab recruiters’ attention, we are here to help you out.

While you can get enough advice on writing a perfect CV, lesser is talked about the importance of sending a perfect communication via a formal email for your job application. Apart from campus placements, directly applying to jobs is one of the common ways of successful job hunting. However, when recruiters get thousands of job emails every day, there is more probability of your job application emails going to the trash, if not written professionally.

When you send your CV to a hiring manager, your email message is the first thing that gets noticed. So, why miss any opportunity to stand out and get a quick response from recruiters!

Also Read: HR Interview Questions and Answers

So, if you are spending several hours in writing your CV, give some time to learn how to write a professional email for your job application.

What to Include in Your Job Application Email?

It is imperative to understand what a hiring manager wants and looks for in a particular job email. The key purpose of writing an email for a job application is to let the hiring manager know some of the important things, which should be a part of your job email:

Your purpose of writing to him/her– This should begin with introducing yourself and sharing professional description.

Job you are applying for– Talk about your interest in the job role you are applying for.

Do you meet the eligibility criteria shared by a recruiter, such as qualification, skills, etc.- You can also highlight your biggest professional achievements to appear a perfect fit.

How the recipient can connect with you– Ask for time to connect over a call and also mention your availability.

Add your resume to your email for recruiters to get detailed information about you after going through the email.

Also Read: 4 Tips to Get Noticed by Top Recruiters

Job Application Email Samples

If you are soon going to graduate or have recently graduated, our templates for writing an email for job application will surely help you to get started in your job search.

#Job Application Email Sample: 1

Subject: <Your Name> – Job Title, Job Reference Number (mentioned in Job Description)

Dear Mr./Ms. <Hiring Manager’s Name>,

I recently came across a job on your portal, which I am interested in applying for. The position of Software Engineer at ABC Company (Job Ref. No.) and its requirements completely matches with my skills and qualifications.

I have recently graduated in Software Engineering from XYZ College and I am currently looking to apply my knowledge and skills in an organization of repute like <Company Name>.

As a qualified Software Engineer, I am adept in application development & enhancement and believe that will prove to be an asset for the company.

Please take a minute to go through the attached cover letter and CV for your consideration. It would be a pleasure if I can hear back from you regarding my job application for <Company Name>.

Sincerely,

#Job Application Email Sample: 2

Subject: <Your Name> – Job Title, Job Reference Number (mentioned in Job Description)

Dear Mr./Ms. <Hiring Manager’s Name>,

I am writing to apply for a recent job opening advertised on your website for the position of ‘Software Developer’. The position and responsibilities seem exciting and matching to my interest areas and career goals. I would like to bring your attention to my key strengths for the job role:

1. Bachelor of Science in Software Engineering (BSSE)

2.Strong command in software engineering & programming principles across different platforms

3.Interest and knowledge of designing interfaces, testing and debugging codes

4.Knowledge of Languages: C#, AJAX, ASP.Net, XML, HTML and Web Service

For more information, I have attached my cover letter and resume for your consideration.

Thank you for your valuable time. I am always reachable on my email and phone number.

Sincerely,

Also Read: How to Write a Resume for Freshers?

Some Quick Tips to Make Your Email Stand Out

As you have seen in these professional job application email samples, you should stick to a crisp email. Focus more on quality and not quantity. Adding more words in your email doesn’t add value to recruiters.

Here are some more quick tips to write a formal email for your job application:

1.Subject Line: Make it succinct and easy to filter job application email

2.Salutation: It is advisable to address your mail to HR manager

3.Split Paragraphs: Strategically divide your entire information in two or three paragraphs.

4.Closing Line: Sign off your email for job application on a polite note, such as “Thank You”, “Sincerely” or “Best”

5. Attach Resume: Proof read and attach your cover letter and resume.

All the best!

Hiring managers of companies in India look for a bachelor’s degree either in information technology or in computer science, which are the two basic qualifications for an IT job.

These degrees (BE or B.Tech.) differ slightly in their features: while the degree course in IT focuses on the communication and business areas of computing, the computer science course may involve more of the scientific aspects of computing.

Other bachelor’s degrees that are widely accepted by hiring companies include Bachelor in Computer Applications (BCA) and Bachelor of Science (BS) in Computer Engineering.

You can also pursue Master’s degrees, such as M.Tech., MCA, and M.Sc. in Computers, and Master’s in Systems Management. Certification, diploma, and PG diploma programmes from reputed institutions are also available.

Those interested in an IT career need to particularly focus on mathematics, physics, and chemistry after their class 10. After class 12, they would require to take national-level or state-level entrance exams for admission to IT courses in colleges or universities.

How they perform in these tests decides their course and college, and perhaps their career prospects, to a large extent.

There are hundreds of engineering colleges offering IT courses in India, and obviously, a degree from a reputed college carries more weight. The Indian Institutes of Technology, the National Institutes of Technology, and the Birla Institute of Technology and Science, Pilani, are the most sought after institutions.

There are many other reputed government and private colleges with accreditation from the All India Council for Technical Education, the National Assessment and Accreditation Council, and the University Grants Commission.

Besides these degree colleges, there are institutions offering certification and diploma courses, including the National Institute of Electronics and Information Technology (NIELIT), which is under the central government.

Along with a formal degree or diploma, you will need such individual attributes as a willingness to learn, an ability to work hard, an analytical mind, good and communication skills.

A solid foundation in maths right from your high school is essential if you want to do well in college and secure a good entry-level position in a well-known company.